who is time wasters and time savers, Tips to use time effectively

Use time effectively

Time Wasters

       There are many time waster that will really eat into your time of you allow them to. To free up your time you need to identify those time wasters, decide what you want to do about them and then take action. Time wasters can classified in two ways.

Time wasters

Disorganization

     A chaotic working area can slow your progress because you have to hunt around for what you need, wasting time in the process. Having a neat and clean working area can make you feel more effective and in control. The following structure shows the main causes of disorganization of work area.

    The old axiom “There is a place‘for everything and everything at its place" is the best advice for organizing the information you have. For example.

• Everything related to a project should be kept in one folder.
• Pen and pencils should be properly kept in the perm .
• Working table should be clean.

Procrastination or Distraction

 Procrastination is thief of time (Edward young).  

          We put things off because we don't want to do them, or because we have too many other things on our plates. The old axiom ” Hard work often pays off after time but laziness always pays off now” is best advice to remove the distraction.

           Typically these items include boring, difficult, and unpleasant tasks that ultimately need I completing. The following structure shows the main causes of procrastination:

Causes of procrastination

To Deal with procrastination one can do following things 

•  Set a deadline  
•  Set up a reward system.
•  Do it first.
•  Break job into small pieces.
•  Do it now.

Inability to say 'No'

       In some situations, time demands to say no to others. Of course you don't have to do everything that everyone wants you to to do, so how to say "No" is also a skill. There is a four step procedure that makes saying "No" safe and effective.

• Give a reason
• Be diplomatic
• Suggest an alternative
• Don't put off your decision

Environmental time waters

 To avoid environmental time wasters one can do following things:

• Don’t invite your visitors to be seated unless you have time 
• Keep your working table away from the door 
• Provide short answers to telephone calls
• Attend the meetings only when they are relevant to you.

Time Savers

• Experiment with reducing your sleep time.
• Find prime time during the day when your energy level is high
• Keep meetings short-keep the matter relevant
• Keep your desk and mind cluster free-look the idea with full attention.
• Learn to delegate-don’t try to do everything
• Learn to do two things at once polish your Shoes while watching news 
• Plan ahead to avoid delays: keep books while travelling

Tips to use time effectively 

1.  Set up a daily routine.
2.  Make a list of priority tasks
3.  Know your most productive task and most demanding task
4.  Fix a realistic deadline for all jobs and stick to them
5.  Analyze your interruption and avoid as possible 
6.  Use a diary for everything

For more life skills strategies or articles follow our blog, 

Thank you

Time management, How to manage time in day to day life

Time management

         Due to advanced studies on time and motion it is expected that the employee shall be able to apply different techniques of the time management for completion of task/work he is assigned. He is not only expected to just complete the task but he must complete it , in given stipulated time without compromising with quality and quantity.

Time management

          In today’s .competitive world it has become necessary that the person shall be able to accomplish the task in the optimum time. Also various activities shall be properly sequenced, which have to be done in the desired time period and that too appropriately. In this chapter our main focus is on the purpose of time management, process of time ' management, the time wasters, and time savers and how to effectively use the time.

          Time management is a set of principles, practices, skills, tools and systems that work I together to get more value out of time with the aim of improving quality of life. Managing the use of daily schedules, for the purpose of achieving maximum throughput/ productivity in life.

Process of the time management:

          The personal time management includes the basic four skills:

1. Goal setting: What you want to be?
2. Planning: How to get there? 
3. Prioritizing: Listing thing that need to be done?
4. Delegating: A way of manipulating people to get them to do what you want.

Process of time management

 Planning

          The planning of time involves the assignment of time to the activities to be performed by setting the priorities.

         The time of activities may be a day, a week and a month or specified number of days. Planning is important but you also need to think about your attitude towards the time and time management.

Planning makes two contributions that brings order to your life.

•  It tells you how to get from where you are to where you want to be. 
•  It identifies the resources required to get you there. 

            Abraham Lincoln said ”If I were given nine hours to cut a tree, I will sharpen the saw for six hours” .It means weight age to planning makes work performance more easy and effective.   

           Time management does not mean managing time. It is planning, organizing, actuating and controlling activities with respect to time effectively. Following block diagram explains key points for time management.

Key points for time management

Prioritizaion

   Setting priorities is two step process:

The management grid

1. Listing things that need to be done.
2.  Prioritizing items ABC Method 
3. Priority A-(Must Do)-E.g. Today’s Class test 
4. Priority B-(Should Do)-E.g. registration for technical quiz 
5. Priority C-(Nice to Do)-E.g. cleaning of living room 

QUADRANT 1 - This refers to 'Urgent' & 'Important'

  This  means our task or work is 'Urgent' as well as it is 'Important' too e.g. when teachers have to assess the examination papers then it is urgent as well as important.

QUADRANT II - This refers to 'not Urgent' but 'Important'

   In this, the task is not urgent but it is important. This is an important quadrant for long term growth of an individual. However it may happen that people may try to  post-pone the activities in this quadrant and it may happen that they may fall in 1st Quadrant. So always try to find some time and devote yourself to carry out tasks belonging to this quadrant.

 QUADRANT III - This refers to 'urgent' but 'not important'  

   The tasks falling in this category must be attended. If you fail to do these types of tasks then it may be a great loss for you e.g. unscheduled visitors comes to the college, of ringing telephone has to be urgently attended. In this case task may not be important but it is ‘Urgent’ so better attend it. 

QUADRANT IV - This refers to ‘Not Urgent’ and 'Not Important’

  This refers to those tasks, which are neither urgent nor important. The achievers and savvy teachers stay away from this type of activities. Let us see some of the tasks those fall in this category. Chitchatting, gossiping, and passing the time in doing mediocre and useless activities, long talk on cell phone, or surfing on television channels without watching a single channel carefully.

For more life skills strategies or articles follow our blog, 

Thank you