Time management, How to manage time in day to day life

Time management

         Due to advanced studies on time and motion it is expected that the employee shall be able to apply different techniques of the time management for completion of task/work he is assigned. He is not only expected to just complete the task but he must complete it , in given stipulated time without compromising with quality and quantity.

Time management

          In today’s .competitive world it has become necessary that the person shall be able to accomplish the task in the optimum time. Also various activities shall be properly sequenced, which have to be done in the desired time period and that too appropriately. In this chapter our main focus is on the purpose of time management, process of time ' management, the time wasters, and time savers and how to effectively use the time.

          Time management is a set of principles, practices, skills, tools and systems that work I together to get more value out of time with the aim of improving quality of life. Managing the use of daily schedules, for the purpose of achieving maximum throughput/ productivity in life.

Process of the time management:

          The personal time management includes the basic four skills:

1. Goal setting: What you want to be?
2. Planning: How to get there? 
3. Prioritizing: Listing thing that need to be done?
4. Delegating: A way of manipulating people to get them to do what you want.

Process of time management

 Planning

          The planning of time involves the assignment of time to the activities to be performed by setting the priorities.

         The time of activities may be a day, a week and a month or specified number of days. Planning is important but you also need to think about your attitude towards the time and time management.

Planning makes two contributions that brings order to your life.

•  It tells you how to get from where you are to where you want to be. 
•  It identifies the resources required to get you there. 

            Abraham Lincoln said ”If I were given nine hours to cut a tree, I will sharpen the saw for six hours” .It means weight age to planning makes work performance more easy and effective.   

           Time management does not mean managing time. It is planning, organizing, actuating and controlling activities with respect to time effectively. Following block diagram explains key points for time management.

Key points for time management

Prioritizaion

   Setting priorities is two step process:

The management grid

1. Listing things that need to be done.
2.  Prioritizing items ABC Method 
3. Priority A-(Must Do)-E.g. Today’s Class test 
4. Priority B-(Should Do)-E.g. registration for technical quiz 
5. Priority C-(Nice to Do)-E.g. cleaning of living room 

QUADRANT 1 - This refers to 'Urgent' & 'Important'

  This  means our task or work is 'Urgent' as well as it is 'Important' too e.g. when teachers have to assess the examination papers then it is urgent as well as important.

QUADRANT II - This refers to 'not Urgent' but 'Important'

   In this, the task is not urgent but it is important. This is an important quadrant for long term growth of an individual. However it may happen that people may try to  post-pone the activities in this quadrant and it may happen that they may fall in 1st Quadrant. So always try to find some time and devote yourself to carry out tasks belonging to this quadrant.

 QUADRANT III - This refers to 'urgent' but 'not important'  

   The tasks falling in this category must be attended. If you fail to do these types of tasks then it may be a great loss for you e.g. unscheduled visitors comes to the college, of ringing telephone has to be urgently attended. In this case task may not be important but it is ‘Urgent’ so better attend it. 

QUADRANT IV - This refers to ‘Not Urgent’ and 'Not Important’

  This refers to those tasks, which are neither urgent nor important. The achievers and savvy teachers stay away from this type of activities. Let us see some of the tasks those fall in this category. Chitchatting, gossiping, and passing the time in doing mediocre and useless activities, long talk on cell phone, or surfing on television channels without watching a single channel carefully.

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