who is time wasters and time savers, Tips to use time effectively

Use time effectively

Time Wasters

       There are many time waster that will really eat into your time of you allow them to. To free up your time you need to identify those time wasters, decide what you want to do about them and then take action. Time wasters can classified in two ways.

Time wasters

Disorganization

     A chaotic working area can slow your progress because you have to hunt around for what you need, wasting time in the process. Having a neat and clean working area can make you feel more effective and in control. The following structure shows the main causes of disorganization of work area.

    The old axiom “There is a place‘for everything and everything at its place" is the best advice for organizing the information you have. For example.

• Everything related to a project should be kept in one folder.
• Pen and pencils should be properly kept in the perm .
• Working table should be clean.

Procrastination or Distraction

 Procrastination is thief of time (Edward young).  

          We put things off because we don't want to do them, or because we have too many other things on our plates. The old axiom ” Hard work often pays off after time but laziness always pays off now” is best advice to remove the distraction.

           Typically these items include boring, difficult, and unpleasant tasks that ultimately need I completing. The following structure shows the main causes of procrastination:

Causes of procrastination

To Deal with procrastination one can do following things 

•  Set a deadline  
•  Set up a reward system.
•  Do it first.
•  Break job into small pieces.
•  Do it now.

Inability to say 'No'

       In some situations, time demands to say no to others. Of course you don't have to do everything that everyone wants you to to do, so how to say "No" is also a skill. There is a four step procedure that makes saying "No" safe and effective.

• Give a reason
• Be diplomatic
• Suggest an alternative
• Don't put off your decision

Environmental time waters

 To avoid environmental time wasters one can do following things:

• Don’t invite your visitors to be seated unless you have time 
• Keep your working table away from the door 
• Provide short answers to telephone calls
• Attend the meetings only when they are relevant to you.

Time Savers

• Experiment with reducing your sleep time.
• Find prime time during the day when your energy level is high
• Keep meetings short-keep the matter relevant
• Keep your desk and mind cluster free-look the idea with full attention.
• Learn to delegate-don’t try to do everything
• Learn to do two things at once polish your Shoes while watching news 
• Plan ahead to avoid delays: keep books while travelling

Tips to use time effectively 

1.  Set up a daily routine.
2.  Make a list of priority tasks
3.  Know your most productive task and most demanding task
4.  Fix a realistic deadline for all jobs and stick to them
5.  Analyze your interruption and avoid as possible 
6.  Use a diary for everything

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